Why Data Erasure Services are Vital for a Company’s Security
What are Data Erasure Services?
Due to advances in technology, Data Centre Services have increased in popularity over the last few years, alongside an increase in the amount of digital information businesses store on various devices within their network. Despite constant updates and modern versions, technology isn’t always 100% reliable, meaning it’s crucial for business operations to manage data securely and remain compliant even at the end of its lifecycle. It’s important to be smart with your hardware when disposing of it, as well as when using it. Disposal of data requires some extra precautions, many of which are unknown by most.
Data erasure is a software-based method of destroying unwanted or old data by wiping I.T hardware. Conducting data erasure can be a very vulnerable time for businesses, as if the correct precautions aren’t taken sensitive data could be left exposed and available to anyone who has access to the hardware. Incorrect Data Erasure can cause data breaches, compromising the legislations in place, which can lead to financial penalties, as well as leaving the business’ reputation damaged, especially if private information is released into the public domain.
The use of Third-Party Organizations for data erasure is becoming an increasingly popular solution for businesses. Since data erasure is no easy task and is vital to get right, off-loading the job onto a Managed Services Provider is usually the best option. Using TPMs is more cost-effective and ensures that an efficient service is provided.
Why can’t I delete the data myself?
Preventing Data Falling into the wrong hands
When deleting data from your company’s system or hardware, its slightly more complicated than just pressing delete. Data must be erased by following procedures, ensuring it doesn’t fall into the wrong hands. For example, when your Finance Manager decides to upgrade their laptop, it’s time to delete the data stored so there isn’t a security breach when the laptop is recycles, either to someone else to use or into parts. If the Finance Manager just presses “delete”, there is a high chance the data isn’t fully deleted from the system, meaning the next user- with some digging- will be able to find all the financial information about your company. These instances happen more often than you may think, as its unknown to most that erased data can be accessed easily by those who know how.
How does it work?
Third- Party Maintenance Providers have skilled engineers, trained to be able to delete your data effectively and quickly, meaning your business is not only secure but experiences little to no downtime. Managed Services providers delete the data needed whilst allowing you to reuse the storage device used, meaning you aren’t at a loss, whether that be a Solid- State Drive, Hard Disk Drive or another technology. Data Erasure helps businesses increase their ROI on data storage systems, as it allows for storage spaces to be reused, and old data be deleted. Not only does this help save money, it helps with organization of Data, and always keeping the data you store updated, rather than storing old, irrelevant data.
Who to Trust
Most Third- Party Maintenance will ensure you know the Data Protection Laws they work by before they offer you their services. It is important you research the Maintenance Provider that’s right for you, depending on factors such as the size of the data you need erased, where your data is stored, etc. At Velez, we’ll provide you with certification for your data erasure, and detailed data reports so you know your data has been erased securely, saving your company from facing potential legislation breaches and financial penalties if the data did fall into the wrong hands. It’s vital to choose a managed services provider who focus on protecting your company, taking precautions to keep your business and its reputation safe. When Data is erased, it should be completely gone according to the National Institute of Standards and Technology (NIST). Whether this is in the form of the usual Data Erasure procedures, or in some cases, physical data erasure, meaning the hardware is destroyed.
Why are Data Erasure Services so important?
Whether you’re a large organization or a SME, Data Erasure applies to all businesses. The foundations of a business fall onto the privacy, confidentiality and security of data. When Data is leaked to the public or even competitors, it can lead to many downfalls. No business wants others to know their financial data, or what their next step is, or where there offices are, or even who their employees are in some cases. Each business has data they want to protect, subject to who they are. It’s a Third- Party Maintenance provider’s job to ensure this happens. On your end, there are so many advantages:
- You don’t need to worry about your data being compromised, taking the stress of a data breach off your shoulders.
- Reputation- your public image isn’t altered by choosing Data Erasure Services, in fact, it is saved. If a Data Breach were to happen, other companies, competitors and clients/ customers would know about your secure data. This could alter the image you would like to hold.
- If you don’t need the devices anymore, as well as the data erasure services, a good Third- Party Maintenance Provider will also recycle the old hardware. Not only does this take the pressure off your shoulders, it also gives you piece of mind that your hardware won’t end up in landfill.
- Precautions are taken to ensure your data is deleted. A managed services provider will always ensure the data isn’t traceable before finishing their services. Data is erased using a data erasure software, meaning it isn’t accessible after deletion.
What we Provide for your Business
Here at Velez, we prioritize the security of business data and provide 100% secure data erasure services, covering servers, laptops, loose drives, smart phones and more. We offer cost-effective data erasure solutions tailored to meet your business’ needs. Velez’s erasure software ensures all data from storage media is destroyed, whilst providing your company with detailed data reports along the way. Our engineers are fully certified with years of experience, and work with hardware solutions that are developed to effectively erase small and large volumes of data.
Global data protection laws present new challenges in this digital era. At Velez, we understand the importance of securely erasing data which is why we adhere to all industry standards and regulations. We ensure that our clients are compliant and secure by providing certified proof of erasure along with reports for internal auditing information.
Our Velez team use a number of different software and products for our data erasure services, depending on the device and OEMs used by your company. The software we use is tailored to you, allowing us to securely diagnose and permanently erase sensitive data from Hard Disk Drives and Solid-State Drives in desktops, laptops, computers and servers quickly, efficiently, and securely.
Velez offer an efficient and cost-effective service, with the opportunity of an SLA, in which we can partner with your business and deliver regular data erasure whenever you require it. It is essential that any data you don’t need is completely wiped and destroyed so that clients aren’t left vulnerable with their sensitive data at risk of exposure.
In this situation, Velez also have a legal obligation to ensure that all data is completely erased, abiding to the GDPR (Data Protection Act 2018), meaning we will ensure our engineers have done a thorough job and leave no vulnerable data available. For more information on our services reach out via a phone call at +44 (0)20 3916 5004 or our contact form at velezmanagedservices.com